Statutory Committees UG 2024

Functions

1. Strategic Planning: Setting the long-term vision and mission of the institution, and developing strategic plans to achieve these goals.
2. Policy Development: Establishing policies that govern the institution’s operations, ensuring they align with legal requirements and best practices.
3. Financial Oversight: Approving budgets, monitoring financial performance, and ensuring the institution’s financial health and sustainability.
4. Appointment of Leadership: Hiring, evaluating, and approval of appointments of other senior administrators.
5. Academic Oversight: Ensuring the institution maintains high academic standards and integrity. This may involve approving new programs, reviewing academic policies, and ensuring the quality of education and research.
6. Risk Management: Identifying and mitigating risks to the institution, including legal, financial, reputational, and operational risks.
7. Compliance and Accountability: Ensuring the institution complies with all relevant laws, regulations, and accreditation standards. They are also responsible for ensuring transparency and accountability in the institution’s operations.
8. Resource Allocation: Overseeing the allocation of resources to support the institution’s mission and strategic goals, including facilities management and infrastructure development.
9. Community and Stakeholder Engagement: Engaging with the institution’s stakeholders, including students, faculty, staff, alumni, donors, and the wider community, to understand their needs and perspectives.
10. Advocacy: Representing and advocating for the institution in public forums and with government bodies to secure support and resources.

Meetings: Once in 6 months

Functions:

1. Provide strategic guidance and long-term planning: Help shape the institution’s vision, mission, and strategic goals to ensure future growth and success.

2. Recommend policies and assist in policy formulation: Offer expert advice on the development and implementation of policies that impact academic and operational functions.

3. Advise on curriculum development and academic standards: Ensure the curriculum meets industry standards and student needs, and help maintain high academic quality.

4. Offer input on budget priorities and resource allocation: Guide decisions on how to allocate resources effectively to support institutional priorities and objectives.

5. Facilitate partnerships with industry, government, and community organizations: Build and maintain relationships that enhance educational opportunities and resources.

6. Ensure adherence to ethical standards and practices: Monitor and promote ethical behavior and decision-making within the institution.

7. Monitor compliance with legal, regulatory, and accreditation requirements: Ensure the institution meets all necessary legal and accreditation standards.

8. Recommend professional development opportunities for faculty and staff: Support the growth and development of faculty and staff through ongoing education and training.

9. Advise on improving student support services: Provide recommendations to enhance services such as counselling, career guidance, and extracurricular activities.

10. Participate in the assessment of institutional performance: Help evaluate the institution’s progress toward achieving its goals and objectives.

Meetings: As required

Functions:

1. Policy Formulation and Implementation:

• Developing, implementing, and updating policies and guidelines to prevent sexual harassment and address grievances related to gender discrimination and harassment.

• Ensuring these policies comply with national laws and regulations, such as the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 in India.

2. Awareness and Training:

• Conducting workshops, seminars, and training sessions to educate students, faculty, and staff about what constitutes sexual harassment and how to prevent it.

• Raising awareness about the grievance redressal mechanisms available within the institution.

3. Complaint Handling:

• Providing a confidential and accessible platform for individuals to report instances of sexual harassment or gender-based grievances.

• Ensuring that complaints are received, documented, and addressed promptly and impartially.

4. Inquiry and Investigation:

• Conducting fair and thorough investigations into complaints of sexual harassment and other gender-related grievances.

• Interviewing the complainant, the respondent, and any witnesses, and collecting evidence to ensure a comprehensive inquiry.

5. Redressal and Disciplinary Action:

• Recommending appropriate actions based on the findings of the investigation, which may include disciplinary measures against the perpetrator, support and protection for the complainant, and steps to prevent recurrence.

• Ensuring that disciplinary actions are carried out promptly and effectively.

6. Support and Counselling:

• Providing emotional and psychological support to the complainant through counselling services.

• Referring complainants to external support services if necessary.

7. Monitoring and Evaluation:

• Regularly monitoring the effectiveness of policies and procedures related to sexual harassment and grievance redressal.

• Evaluating the outcomes of cases to identify patterns, improve processes, and ensure continuous improvement.

8. Confidentiality and Sensitivity:

• Maintaining strict confidentiality regarding the identity of the complainant, the respondent, and the details of the case to protect the privacy and dignity of all parties involved.

• Handling all cases with sensitivity and respect.

9. Reporting and Accountability:

• Reporting periodically to the institution’s governing body on the number and types of cases handled, the outcomes, and any recommendations for policy changes or improvements.

• Ensuring transparency and accountability in the functioning of the committee.

10. Creating a Safe Environment:

• Promoting a culture of respect, equality, and safety within the institution.

• Taking proactive measures to prevent sexual harassment and gender-based discrimination through policy enforcement, awareness campaigns, and community engagement.

Meetings: At least twice a year and within one week of written complaint raised to ICC

Functions:

1. Policy Formulation and Implementation:

• Developing and implementing a comprehensive anti-ragging policy that aligns with national laws and guidelines, such as the University Grants Commission (UGC) regulations in India.
• Updating the policy regularly to address emerging issues and ensure its effectiveness.

2. Awareness and Education:

• Conducting orientation programs, workshops, seminars, and campaigns to educate students, faculty, and staff about the harmful effects of ragging and the importance of a ragging-free campus.
• Distributing materials such as pamphlets, posters, and digital content to raise awareness about anti-ragging measures and the support available.

3. Monitoring and Surveillance:

• Implementing measures to monitor potential ragging activities on campus, such as surprise inspections, patrolling by faculty and staff, and the use of surveillance cameras.
• Encouraging students to report any instances of ragging anonymously or confidentially.

4. Complaint Handling:

• Providing a safe and accessible platform for students to report incidents of ragging
• Ensuring that complaints are received, documented, and addressed promptly and confidentially.

5. Inquiry and Investigation:

• Conducting impartial and thorough investigations into complaints of ragging.
• Interviewing the complainant, the alleged perpetrators, and any witnesses, and gathering relevant evidence to ensure a fair inquiry.

6. Redressal and Disciplinary Action:

• Recommending appropriate actions based on the findings of the investigation, which may include disciplinary measures against the perpetrators, such as suspension, expulsion, or other penalties.
• Ensuring that disciplinary actions are carried out swiftly and effectively to deter future incidents.

7. Support and Counselling:

• Providing emotional and psychological support to victims of ragging through counselling services.
• Referring victims to external support services if necessary.

8. Prevention Measures:

• Creating a positive and inclusive campus environment that discourages ragging and promotes mutual respect and camaraderie among students.
• Implementing mentorship programs where senior students are encouraged to support and guide new students positively.

9. Confidentiality and Sensitivity:

• Maintaining strict confidentiality regarding the identity of the complainant and the details of the case to protect the privacy and safety of all parties involved.
• Handling all cases with sensitivity and respect for the individuals involved.

10. Reporting and Accountability:

• Reporting periodically to the institution’s governing body on the number and types of cases handled, the outcomes, and any recommendations for policy changes or improvements.
• Ensuring transparency and accountability in the functioning of the committee.

11. Collaboration with Authorities:

• Coordinating with local law enforcement agencies, if necessary, to address severe cases of ragging that may require legal intervention.
• Complying with legal requirements and cooperating with external agencies during investigations.

12. Monitoring and Evaluation:

• Regularly assessing the effectiveness of the anti-ragging measures and policies through surveys, feedback, and reviews.
• Making necessary adjustments and improvements based on the evaluation outcomes to ensure continuous improvement in preventing ragging.

Meetings: At least twice a year and within one week of complaint

Functions:

The committee will be responsible for the welfare of SC/ST/Minority/OBC/PWD/Minority/OBC/PwD (People with Disabilities) and will have the following functions:

1. Policy Development and Implementation:

• Formulating, implementing, and regularly updating policies to support and protect the rights of SC/ST/Minority/OBC/PWD members and individuals with disabilities.
• Ensuring compliance with national and international laws and regulations regarding the rights of these communities.

2. Equity and Inclusion:

• Ensuring equal opportunities for SC/ST/Minority/OBC/PWD members and individuals with disabilities in all academic and extracurricular activities.
• Promoting an inclusive environment that respects and celebrates cultural diversity and accessibility.

3. Accessibility:

• Ensuring campus facilities, including classrooms, libraries, hostels, and recreational areas, are accessible to individuals with disabilities.
• Overseeing the implementation of necessary modifications, such as ramps, elevators, accessible restrooms, and signage in braille.

4. Academic Support:

• Providing academic accommodations and support, such as remedial classes, extended time for exams, note-taking assistance, and alternative formats for learning materials.
• Monitoring the academic progress of SC/ST/Minority/OBC/PWD students and students with disabilities, offering guidance and resources to help them succeed.

5. Counselling and Support Services:

• Offering counselling services to address the personal, academic, and psychological needs of SC/ST/Minority/OBC/PWD members and individuals with disabilities.
• Providing peer support programs and mentoring to help navigate campus life.

6. Grievance Redressal:

• Establishing a mechanism for reporting grievances related to discrimination, accessibility issues, or other concerns.
• Ensuring timely and fair resolution of grievances and complaints.

7. Scholarships and Financial Assistance:

• Administering scholarships, fellowships, and financial aid specifically designed for SC/ST/Minority/OBC/PWD students and students with disabilities.
• Assisting in applying for external scholarships and financial support from government and non-government organizations.

8. Career Counselling and Placement:

• Providing career counselling, job placement assistance, and internship opportunities for SC/ST/Minority/OBC/PWD students and students with disabilities.
• Collaborating with employers to create inclusive workplaces and advocate for employment opportunities.

9. Extracurricular and Recreational Activities:

• Ensuring extracurricular and recreational activities are inclusive and accessible.
• Organizing events and activities that cater to the interests and abilities of SC/ST/Minority/OBC/PWD members and individuals with disabilities.

10. Awareness and Sensitization:

• Conducting workshops, seminars, and awareness programs to educate the campus community about issues faced by SC/ST/Minority/OBC/PWD members and individuals with disabilities.
• Promoting a culture of understanding, respect, and support.

11. Training and Capacity Building:

• Providing training for faculty and staff on how to effectively support and accommodate SC/ST/Minority/OBC/PWD members and individuals with disabilities.
• Facilitating professional development opportunities to enhance skills and career prospects.

12. Monitoring and Evaluation:

• Regularly assessing the effectiveness of programs and policies.
• Collecting feedback to identify areas for improvement and implementing necessary changes.

13. Advocacy, Collaboration, and Reporting:

• Representing and advocating for the rights and needs of SC/ST/Minority/OBC/PWD members and individuals with disabilities within the institution and in public forums.
• Building networks with other academic institutions, organizations, and community groups to share best practices and resources.
• Collaborating with government agencies, NGOs, and other organizations to access resources and support.
• Preparing periodic reports on the status and progress of initiatives, ensuring transparency and accountability in the functioning of the committee.

Meetings: At least twice a year and within one week of complaint

Functions:

1. Development and Application of Quality Benchmarks:

• Establishing quality benchmarks and standards for various academic and administrative activities.
• Ensuring these benchmarks are aligned with national and international quality standards.

2. Promotion of Quality Culture:

• Promoting a culture of quality across all areas of the institution, including teaching, research, and administration.
• Encouraging innovation and the adoption of best practices in all institutional processes.

3. Periodic Review and Assessment:

• Conducting regular internal audits and assessments of academic and administrative activities to ensure they meet established quality standards.
• Reviewing and evaluating the effectiveness of quality assurance processes and making necessary improvements.

4. Documentation and Reporting:

• Maintaining comprehensive documentation of all quality assurance activities, including minutes of meetings, audit reports, and feedback forms.
• Preparing and submitting periodic reports on the institution’s quality status to relevant authorities and stakeholders.

5. Facilitating Quality Improvement Initiatives:

• Identifying areas for improvement and facilitating the implementation of quality enhancement initiatives.
• Organizing workshops, seminars, and training programs to build capacity and promote quality improvement.

6. Stakeholder Feedback and Engagement:

• Collecting feedback from students, faculty, staff, alumni, and other stakeholders on various aspects of the institution’s functioning.
• Using this feedback to inform quality improvement efforts and ensure stakeholder satisfaction.

Meetings: Once every quarter

Functions

1. Receiving Complaints:

• Providing a clear and accessible mechanism for students to submit their grievances. This may include online portals, email addresses, or physical drop boxes.
• Ensuring that students can file complaints confidentially and without fear of retribution.

2. Review and Documentation:

• Recording and documenting all grievances received in a systematic manner.
• Maintaining a database of grievances, actions taken, and resolutions achieved for future reference and accountability.

3. Initial Assessment:

• Conducting a preliminary assessment of each complaint to determine its validity and the appropriate course of action.
• Categorizing grievances based on their nature and severity to prioritize urgent issues.

4. Investigation:

• Appointing appropriate personnel or forming sub-committees to investigate the grievances thoroughly.
• Collecting relevant information and evidence by interviewing the complainant, the accused, and any witnesses.

5. Resolution and Redressal:

• Ensuring fair and unbiased resolution of grievances in a timely manner.
• Implementing appropriate actions to address the issue, which may include disciplinary measures, policy changes, or other remedies.

6. Communication:

• Keeping the complainant informed about the status of their grievance and the steps being taken to address it.
• Providing a detailed explanation of the resolution and any actions taken.

7. Follow-up:

• Monitoring the implementation of the resolution to ensure that the grievance has been effectively addressed.
• Following up with the complainant to ensure their satisfaction with the outcome and to gather feedback on the process.

8. Preventive Measures:

• Identifying patterns or recurring issues from the grievances received and recommending preventive measures to avoid similar issues in the future.
• Implementing changes in policies, procedures, or practices based on the analysis of grievances.

9. Awareness and Training:

• Conducting awareness programs to educate students about the grievance redressal process and their rights.
• Providing training for committee members and other relevant staff on handling grievances effectively and sensitively.

10. Reporting and Accountability:

• Preparing periodic reports on the number and types of grievances received, the status of their resolution, and any recommendations for improvement.
• Ensuring transparency and accountability in the functioning of the committee by sharing these reports with relevant authorities and stakeholders.

11. Ensuring Fairness and Confidentiality:

• Maintaining strict confidentiality throughout the grievance redressal process to protect the privacy of all parties involved.
• Ensuring that all actions and decisions are made impartially and without bias.

Meetings: Within one week of written receipt of grievance

Functions:

1. Curriculum Development and Review:

• Designing, developing, and revising the curriculum to ensure it meets current academic and industry standards.
• Incorporating new knowledge, research findings, and emerging trends into the curriculum.
• Ensuring that the curriculum aligns with the institution’s mission and educational goals.

2. Syllabus Design:

• Preparing detailed syllabi for courses, including learning objectives, course content, instructional methods, and assessment criteria.
• Ensuring that syllabi are comprehensive, up-to-date, and meet the requirements of accrediting bodies and regulatory agencies.

3. Approval of Academic Programs:

• Reviewing and approving new academic programs, courses, and changes to existing programs.
• Ensuring that proposed programs and courses meet the institution’s academic standards and strategic objectives.

4. Student Feedback and Engagement:

• Collecting and analyzing feedback from students on courses, programs, and teaching effectiveness.
• Using student feedback to inform curriculum development and quality improvement efforts.

5. Collaboration and Networking:

• Establishing linkages with other academic institutions, industry partners, and professional organizations to enhance the curriculum and provide additional opportunities for students.
• Facilitating academic exchanges, internships, and collaborative research projects.

6. Regulatory Compliance:

• Ensuring that all academic programs and courses comply with the requirements of accrediting bodies, regulatory agencies, and relevant professional organizations.

7. Advisory Role:

• Providing academic advice and recommendations to the institution’s governing bodies and administration on matters related to curriculum, academic standards, and quality assurance.
• Serving as a forum for discussing and addressing academic issues and challenges.

8. Suggest methodologies for innovative teaching and evaluation techniques;

Meetings: Once in 6 months

Sl No.	Name	Designation
01	Dr. Nitin Garg	Chair Person
02	Dr. Rony G Kurien	Dean
03	Dr. Aradhana Yadav	Professor
04	Dr. Shashikala Patil	Associate Professor
05	Dr. Sambatur Haritha	Associate Professor
06	Bharathi Ravishankar	Assistant Professor, Convener
07	Geeta Ashok Menon	Assistant Professor
08	Rohith R	Assistant Professor
09	Shivakumar Venkateswaran	Expert
10	Dr K Anand Joshi	Expert